Effective office communication is a requirement if you want to develop a successful office environment. In today’s world, technology offers us a variety of wonderful methods of office communication. Here we will go over some of the best methods available to help you create a more productive office communication system.
Types of Internal Office Communication
Email – Office Communication
Email is, without a doubt, one of the most commonly used forms of communication in the office. Employees can send out an email and get a response much faster than by simply using a traditional memo on a piece of paper. Another advantage is that this method provides a record of communication between contacts which can be used as a reference to help resolve any conflicts. Email communications in the office also allow us to transfer large files without being forced to rely on hard copies.
Chat – Office Communication
Chat, which is often called instant messaging, is another popular method of internal office communication. Office chat can be very useful when determining if a co-worker is at their desk or not. Your message is instantly communicated and some office chat solutions will even notify you when the message has been read. This method provides an informal way of communication within the office and is not designed for official announcements. It is primarily used by co-workers for quick inquiries and clarifications. This is also an excellent way to improve office communication when employees are spread out across different branches or locations.
Video Conferencing – Office Communication
Video conferencing is quickly becoming an extremely popular form of internal office communication. The uses of video conferencing also extend beyond internal office communication and can be applied to clients communications as well. Video conferencing is becoming critical in modern business communication. With video conferencing you have the flexibility to attend meetings from the comfort of your office or home. If you are required to attend a number of meetings, this can help save time by eliminating the need to move from office to office or between meeting rooms. If your company consists of many departments or different branches located across the country, video conferencing can be critical to office communication.
To learn how our office communication solutions can help you increase workplace productivity, contact DataComm Plus at (262) 207-1100 today.