When it comes to productivity at the workplace, email organization is an absolute must. Neglecting this task, for even one day can backfire, taking time away from other important work duties. When you have a full inbox, organizing your email may seem impossible. It’s not, though. Implementing a few processes into your daily work routine will help you get a handle on your email in no time.
How to Organize your Email
1. Delete Read Messages
If you have read an email and know that you will not need it in the future, remove it from your inbox. For Gmail users, you can archive messages for later use. Don’t have a Gmail account? No worries, read messages can be filed in folders you create. It’s simple. If you know you no longer need a read message, delete it, and when you are unsure about an email, store or archive it so it can be easily accessed at a later date.
Auto-filter is a great feature that enables you to obtain certain emails at a later time, when you need to look at them in a quicker and easier manner. This intuitive technology is like your highly organized personal assistant. How does it work? The filter familiarizes itself with your preferences and files emails accordingly. For example, if a work colleague is filed under a “work” folder, their incoming emails will automatically be sent there. Having your emails sent exactly where you want them will greatly improve your workplace productivity.
Most people are victims of spam email. These emails are some of the biggest contributors to email inbox pollution. On average, each site you are subscribed to sends at least one email a day. In just one week you can accumulate a lot of email. Because of this, it is important that you unsubscribe to any email feeds that are invading your inbox. Unsubscribing to these emails can be done with the click of a button, so there should be nothing stopping you from putting an end to this email pollution.
4. Desktop Search App
There are a number of applications that can be downloaded strictly for the purpose of enabling users to access their emails at a faster rate. These apps cut down on time spent searching your email folders for messages. With so many of these productivity applications available, it is important that you do your research and find the solution that is best for your needs.
Checking your email can be one of the biggest productivity suckers at the workplace. When time is of the essence, it is crucial that you get a handle on this issue. In four simple steps, you can do just this.
To learn how some of our email solutions can help you increase workplace productivity, contact DataComm Plus at (262) 207-1100 today.