Business meeting management is hard to achieve, especially when things are not going the way they should be. A business meeting is like an employee. When things are not going well, you need to put an end to it. How do you end a business meeting? What do you say? These are just some of the questions that may race through your mind if you are struggling with this. Ending an unproductive business meeting does not have to be difficult; taking a few simple steps will help you make the transition more smoothly.
How to End a Business Meeting
Leave No Question Unanswered
When things are taking a turn for the worse, you need to end the meeting. But before things come to a close, be sure no questions are left unanswered. Asking if anyone has questions is both courteous to your peers and a great way to ease your way into wrapping up things. As your business meeting nears its end, be sure to ask if anyone has a question. Inquire at least a few times, because this will allow for any individuals that are hesitant to come forward and ask their questions.
Close a Business Meeting on a Positive Note
Even if your business meeting was filled with people yelling and screaming at each other, ending things on a positive note is crucial. Telling a joke or sharing a nice sentiment can make all the difference in a tense or stressful situation. But remember, if you are telling a joke, the punchline should be delivered as quick as possible. An already long meeting does not need to be drawn out even more. When it comes to closing a gathering on a positive note, keep things sweet but simple.
Once the mood has been lightened, you can officially end your meeting. Before everyone leaves, be sure to thank your colleagues for attending. Business meetings can take up a lot of time in the workplace, so it is important that you remind everyone that you appreciate their time. This is especially true if you are in a higher-ranking position. Sometimes other members of the staff feel disconnected from you, so this is your opportunity to re-establish a good work relationship.
After the morale at your business meeting has been raised, questions have been answered, and people feel appreciated, the meeting is over. People need to get back to work, although some meeting attendees may been apprehensive to leave. At this point, you need to send signals that things have ended. If you have a projector or computer on, shut them down. Start pushing in chairs and dim the conference room lights, too. All of these actions will act as indicators that your business meeting has ended.
If things are going poorly at your next business engagement, take action and end it. Terminating an unproductive meeting does not have to be awkward or difficult. These guidelines should act as a good basis for you in these situations.
To learn how DataComm Plus can help make your business meetings and workplace more productive, contact us at (262) 207-1100.